Matters
Matter administration
Each matter may be assigned an internal reference to organize correspondence, documents, dates, responses, and delivery records.
Matter identification
Internal references
Correspondence transmitted through Notice Office may be assigned one or more internal administrative identifiers. References are intended to maintain continuity between communications concerning the same matter.
All subsequent correspondence should include the reference appearing on the applicable notice.
- Matter reference
- Identifies the matter across all correspondence concerning it.
- Notice reference
- Identifies a particular notice within a matter.
- Document reference
- Identifies a particular document or enclosure.
- Correspondence reference
- Identifies an individual communication.
- Submission reference
- Identifies a submission received through NoticeOffice.com.
Reference format example
Notice Office Formal Notices & Dispute Correspondence - Matter reference
- NO-2026-01482
- Document type
- Formal notice
- Notice date
- September 13, 2026
- Status
- Response requested
Internal references assigned through Notice Office are administrative identifiers only. They are not court docket numbers, governmental filing numbers, judicial case numbers, or official agency references unless the applicable communication expressly identifies an independently issued official reference and its source.
Administrative status
Matter status
For administrative purposes, correspondence may be associated with standardized matter statuses.
- Open Initial correspondence concerning the matter has been established or transmitted.
- Notice issued A formal communication has been issued concerning the matter.
- Response requested The applicable communication requests a response.
- Response received Responsive correspondence has been received.
- Under review Information or correspondence associated with the matter is being reviewed by the applicable party.
- Resolution proposed A proposed resolution has been communicated.
- Resolution pending The matter remains open while a proposed resolution or response is pending.
- Resolved The underlying matter has been reported as resolved.
- Closed Administrative correspondence concerning the matter has concluded.
Response dates & deadlines
A stated date may represent
A communication may identify a requested response date. The nature of that date depends upon the particular matter.
- A date requested by the sender
- A date established by an agreement
- A date arising under applicable law
- A date associated with an existing proceeding
- Another date relevant to the matter
Notice Office does not independently create judicial, governmental, contractual, or statutory deadlines merely by assigning an administrative response date. Recipients should review the underlying communication to determine the nature and significance of any date stated.
The record matters
Preserve communications in their original form
Recipients are encouraged to retain:
- The complete notice
- Attachments
- Referenced documents
- Delivery information
- Emails
- Written responses
- Supporting materials
- Subsequent correspondence
Any response should clearly identify the applicable Matter Reference so that it can be associated with the correct communication.
Notice Office
Respond to an existing matter
Include the complete Matter Reference with every response. Correspondence should include sufficient identifying information to associate the response with the applicable matter.