Notices
Formal notices
Notice Office is used for the structured transmission and administration of formal written communications relating to private disputes, claims, demands, responses, and other matters.
Formal correspondence
Correspondence may include
Formal correspondence transmitted through Notice Office identifies the sender, the matter, the position asserted, the action requested, and any response date. It is private correspondence.
- Notice of dispute
- Written communication identifying an existing disagreement or contested matter.
- Demand for resolution
- A formal request that an identified matter be addressed or resolved.
- Notice of breach
- Correspondence asserting failure to comply with an agreement.
- Notice of nonperformance
- Correspondence asserting failure to perform an obligation.
- Request for response
- A documented request that the recipient respond concerning an identified matter, often by a stated date.
- Settlement correspondence
- Communications concerning a proposed voluntary resolution of an existing matter.
- Preservation request
- A request that potentially relevant documents, communications, records, electronically stored information, or other material be preserved.
- Notice of intended civil action
- Where genuinely applicable, correspondence advising that the sender intends to consider or pursue lawful proceedings if a matter remains unresolved.
- Other private formal correspondence
- Other written communications concerning an identified private matter.
Reading a notice
Review the complete communication
Recipients of formal correspondence should review the complete communication carefully and retain a copy for their records. Particular attention should be given to:
- The sender or claimant
- The person or entity asserting the position, request, claim, or demand described in the communication.
- The subject matter
- The transaction, event, agreement, conduct, obligation, property, payment, or other circumstances giving rise to the communication.
- The position asserted
- The factual or legal position stated by the sender.
- The action requested
- Any response, payment, performance, correction, documentation, preservation, communication, or other action requested.
- The response date
- Any date by which a response has been requested or is otherwise stated to be due.
- Supporting material
- Documents, records, photographs, agreements, invoices, communications, or other information accompanying or referenced by the notice.
- The Matter Reference
- The administrative reference used to identify subsequent correspondence.
Documented transmission
Notice and delivery
Formal correspondence may be transmitted using one or more methods appropriate to the particular matter: electronic correspondence, physical mail, certified or tracked mail, courier delivery, personal delivery where appropriate, or other documented transmission methods.
Where delivery information exists, that information may be referenced or preserved in connection with the applicable correspondence.
- Issued , then
- Transmitted , then
- Delivered , then
- Response requested , then
- Response received
A delivery record documents transmission or receipt only. It does not independently determine the legal effect of the underlying communication.
Notice Office
Received a notice?
Review the complete communication. Identify the Matter Reference. Preserve the accompanying materials. Follow the response instructions contained within the notice.